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Job Vacancy

Administrative Officer

SOS Children’s Villages takes action for children as an independent non-governmental social development organization. We build families for children in need, we help them shape the development of their communities, we respect varying religions and cultures, and we work in countries and communities where our mission can contribute to development.

Child Safeguarding Commitment:

SOS Children’s Villages works with children’s and youth. Any applicant he/she should act in a way that safeguards children and youth from all forms of discrimination, abuse, mistreatment and neglect, and will keep data about the children and youth in SOS Children’s Villages programmes confidential. He/she will report all concerns regarding actual or potential child abuse, mistreatment or any other violation of the Child Protection Policy according to our reporting and responding system. For sure, He/she would be protected and supported by the organization.

PSEA Standards:

SOS Children’s Villages, has a zero tolerance to Sexual Exploitation and Abuse of beneficiaries.  Protection from Sexual Exploitation and Abuse (PSEA) is everyone’s responsibility and all staff are required to adhere to the Code of Conduct, that enshrines principles of PSEA, at all times (both during work hours and outside work hours).  Familiarization with, and adherence to, the Code of Conduct is an essential requirement of all staff, in addition to related mandatory training.  All staff must ensure that they understand and act in accordance with this clause.

Equal Opportunity Employer:

We are an equal opportunity employer and value diversity at our organization. We do not discriminate on the basis of race, religion, color, national origin, gender, age, marital status, veteran status, or disability status.

SOS Children’s Villages Palestine is searching for:

Position Title: Administrative Officer.

Working Location: National Office – Bethlehem

Status: Full Time.

Contract Type: Unlimited Contract.

 

 
Mission of the position:

The Administrative Officer is responsible for the efficient day-to-day operations by providing administrative, logistical, procurement and maintenance support to the National Office and locations. The Administrative Officer leads a team of NO Secretary, Logistics assistant/driver and general services/housekeeper.
Main clients:
  • National Director
  • National Office Staff
  • CVPD’s.
  • External partners and suppliers.
Key performance areas and main responsibilities:

Ensures the smooth flow of correspondence and communication

  • Works closely with the National Director to ensure the smooth flow of communication;
  • Supports the National Director with formal visits and events;
  • Coordinates official visits to the National Office;
  • In collaboration with HR, Supports NO team with Visa Applications.


Provides administrative and secretarial support

  • Answers all routine correspondence independently. Deals with more complex matters in cooperation with relevant senior co-workers;
  • Records, compiles, transcribes and distributes meeting minutes for NMT Meetings and as requested by ND;
  • Keeps up-to-date files and records of National Director Office in terms of meetings, official correspondence, official agreements, and MOU’s.

General Administration

·        Responsible for housekeeping of national office

·        Responsible for NO vehicle use and fleet management

·        Responsible for asset tagging and inventory

·        Manages Petty Cash

Procurement

  • Responsible for updating and implementing the procurement policy.
  • Train respective staff in National Office and Programme Locations on procurement policy.
  • Ensures procurement policy is followed in programme locations.
  • Ensure the procurement processes are executed with the highest standards of business integrity and in compliance with local authorities’ rules and regulations, and in compliance with the procurement policy.
  • Work with the NMT to establish a procurement plan at the beginning of each project year.
  • Ensure filing and documentation of procurement procedures

Maintenance & housekeeping

  • Coordinates maintenance of national office;
  • Acts as maintenance focal point for IOR

·        In collaboration with the CVP Directors, will facilitate and support in identifying maintenance needs.

  • Lead and facilitate the maintenance cycle and implementation of major maintenance/ construction projects.

·        Responsible for the overall quality management and cost follow-up of the organization facilities’ maintenance

Child Safeguarding (CS)

  • Responsible within own area of work to raise awareness of the SOS Child Protection Policy principles and to prevent and protect children from all forms of abuse, abandonment, exploitation, violence and discrimination
  • Responsible to report any CS suspicion, concern, allegation or incident immediately, following Child Safeguarding reporting procedures. CS reports should be made to the IOR CS focal person and/or to the respective line manager.

    Qualifications and Competencies for the position:

 

     Must Criteria:

  • Bachelor in Business Administration or related field.
  • Minimum 2-3 years relevant experience.
  • Excellent oral and written communication skills in English and Arabic.
  • Good communications skills.
  • Excellent computer and Microsoft office skills (Word, Excel and Power point).
  • Knowledge of office policies and procedures

       Competencies – Knowledge, Skills, Abilities

  • Excellent interpersonal skills, tact and high degree of discretion and confidentiality
  • Efficient in time and resource management, ability to work under high pressure
  • Self-motivated and team work skill
  • Good time management, organizational and administrative skills
  • Social skills and the ability to get along with various types of people
Interested candidates must send their Cover Letter including related job achievements, CV, and three traceable references, to:

                                     jobs@sos-palestine.org by Thursday 10/10/2024

Indicating in the subject line:  Administrative Officer – “Name of the applicant”, Otherwise will not be considered.

These posts are open for internal and external candidates.

Only short-listed candidates will be contacted.

Applications after deadline will be excluded.

Applications not conforming to the conditions will not be considered.
Administrative Officer