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Job Vacancy

HR Officer

 

SOS Children’s Villages takes action for children as an independent non-governmental social development organization. We build families for children in need, we help them shape the development of their communities, we respect varying religions and cultures, and we work in countries and communities where our mission can contribute to development.

Child Safeguarding Commitment:

SOS Children’s Villages works with children’s and youth. Any applicant he/she should act in a way that safeguards children and youth from all forms of discrimination, abuse, mistreatment and neglect, and will keep data about the children and youth in SOS Children’s Villages programmes confidential. He/she will report all concerns regarding actual or potential child abuse, mistreatment or any other violation of the Child Protection Policy according to our reporting and responding system. For sure, He/she would be protected and supported by the organization.

PSEA Standards:

SOS Children’s Villages, has a zero tolerance to Sexual Exploitation and Abuse of beneficiaries.  Protection from Sexual Exploitation and Abuse (PSEA) is everyone’s responsibility and all staff are required to adhere to the Code of Conduct, that enshrines principles of PSEA, at all times (both during work hours and outside work hours).  Familiarization with, and adherence to, the Code of Conduct is an essential requirement of all staff, in addition to related mandatory training.  All staff must ensure that they understand and act in accordance with this clause.

Equal Opportunity Employer:

We are an equal opportunity employer and value diversity at our organization. We do not discriminate on the basis of race, religion, color, national origin, gender, age, marital status, veteran status, or disability status.

SOS Children’s Villages Palestine is searching for:

Position Title: HR Officer.

Working Location: Bethlehem

Status: Full Time Limited Contract.

Contract Type: Limited Contract until 31/05/2026 and might be extended.

 

Mission of the position:
The Human Resources Officer supports the Human Recourses Manager in applying and administering all HR functions, administrating and organising the personnel administration according to the Human Resources Manual and the national legislation. The Human Resources Officer Function is responsible for keeping all personnel documents updated and is organising the personnel administration of the Member Association.
Main clients:
  • HR Manager.
  • All Staff.
  • Stakeholders.
Key performance areas and main responsibilities:

  • Check and adjust the needed of the daily and monthly attendance sheet, make sure all related issues are compliant and correct i.e. leave and attendance discrepancies; handling leave requests on the HR System
  • Follow up and update the training and development master sheet for all staff.
  • Preparing and amending where necessary HR documents, i.e. employment contracts and recruitment guides
  • Type all the required letters for employees with coordinate with HR Manager.
  • Follow up the finger print software and make sure it is working as required and follow up with service supplier for any issue.
  • Arrange travel accommodations by Follow up the employees travel from the travel request up to close the travel with receiving training report as per requested and prepare all the required documents to get the visa on time.
  • Add, delete, update and follow up with insurance company for all kind of requests by employees.
  • Exercises good time management skills.
  • Maintains an up-to-date employee database for all NA staff
  • Apply and follow up permits for Jerusalem and Gaza.
  • Prepare the advertisement of any vacant position in the organization with coordination of HR Manager.
  • Shortlist the candidates applied for vacant job as per requested criteria by HR Manager.
  • Assist in writing reports of HR department.
  • Manage the onboarding process for new employees and make sure that prober induction program been applied.
  • Develops simple but effective personnel administrative procedures for the NO, in accordance with the policies of the SOS organization.
  • Keeping up-to-date personnel records and files while ensuring the proper safekeeping of all such records, and limits access only to authorised staff members
  • Keeps up-to-date data sheet of employee workshops, NO activities, meetings, correspondence etc.
  • Prepares new employee files and official letters of appointment, ensures additions to insurance, etc.
  • Assist in the Orientation process of new employees
  • Prepare the employees insurance lists at the NA level
  • Ensures that employees receive travel insurance when attending overseas workshops
  • Assists in the recruitment process; prepares interview schedules, etc.
  • Prepare the Exit Checklist form and fill it for the leavers’ Employees.
  • Manage that all employees have a well-maintained staff file at programme and national office level.
  • Assisting with any other administrative tasks as and when they arise may be necessary, including helping with travel arrangement.
  • Communicating with recruiters and other external parties.
  • Print annual employment card to all the staff and make sure that all the employees have one in both locations West Bank and Gaza.

Child Safeguarding (CS)

  • Responsible within own area of work to raise awareness of the SOS Child Protection Policy principles and to prevent and protect children from all forms of abuse, abandonment, exploitation, violence and discrimination
  • Responsible to report any CS suspicion, concern, allegation or incident immediately, following Child Safeguarding reporting procedures. CS reports should be made to the IOR CS focal person and/or to the respective line manager

             Qualifications and Competencies for the position:

             Must Criteria:

  • University degree in Human Resources or Business Administration, Law, Economics or a similar field related to Human Resources
  • Minimum 3 years working experience in the field of HR.
  • Good command of English, written and spoken
  • Excellent communication skills

             Competencies – Knowledge, Skills, Abilities

  • Social skills and the ability to get along with various types of people
  • Excellent interpersonal skills, tact and high degree of discretion and confidentiality
  • Collaborative way of work fostering integration and teamwork
  • Organisational skills
  • Coaching and mentoring skills
  • Efficient in time and resource management, ability to work under high pressure
  • Excellent MS Office skills.
Interested candidates must send their Cover Letter including related job achievements, CV, and three traceable references, to:

                                      Recruitment@sos-palestine.org by Sunday 23/06/2024

Indicating in the subject line:  HR Officer-“Name of the applicant”, Otherwise will not be considered.

These posts are open for internal and external candidates.

Only short-listed candidates will be contacted.

Applications after deadline will be excluded.

Applications not conforming to the conditions will not be considered.
HR Officer